Administrative & Communications Coordinator

Job Description

About Us

Clearoute Inc. is a professional services company that helps businesses grow through various offerings, including branding, marketing, web development, and consulting. We have been in the industry for over 25 years, establishing ourselves as a trusted growth partner. We pride ourselves on innovative solutioning, effective communication, and rigorous planning to ensure our client's requirements are met in a timely and effective manner.

We believe a great business starts with its people. We prioritize our employees' growth and learning, providing them significant exposure to a wide range of industries and allowing them flexibility within their role to focus on what they are passionate about and can be the most successful in.

About You

We are looking to hire an Administrative & Communications Coordinator to join our team on a full-time basis. This role offers hybrid arrangements, but you must be able to commute to our office in Thornhill. 

To be successful in this role, you must be self motivated, well organized, have a keen eye for details, have great interpersonal skills, and be effective in verbal and oral communication. Most of all, you must be a driven individual who is seeking to excel and contribute meaningfully to achieve personal and organizational growth.


  • Coordinate and lead meetings
  • Establish and maintain communication channels with internal and external stakeholders
  • Develop documentation and procedures (e.g. org chart, training documents, standard operating procedures, etc.)
  • Ensure responsibilities and duties are being met, and follow up when required
  • Assist in the hiring process (e.g. gathering requirements, preparing job descriptions, etc.)
  • Assist in onboarding and offboarding
  • Researching market trends
  • Creating online content
  • Commissioning freelance copywriters and designers
  • Coordinating digital marketing campaigns and events
  • Identifying and engaging with vendors

Job Requirements


  • Completed post-secondary education (preferably in Marketing, Administration, or a related field)
  • At least 1 year of experience in an administrative role
  • At least 1 year of experience creating and coordinating digital content
  • Proficient in Microsoft Office Suite
  • Proficient in Google Workspace
  • Experience designing and developing digital assets


  • Experience with project management software (e.g. Asana, Jira, etc.)
  • Experience with Google Marketing Platform products (including Ads, Analytics, Data Studio, and Optimize)
  • Experience with Facebook Ads Manager, Google Ads, and Linkedin Ads
  • Working knowledge of the Adobe software suite (Acrobat, Illustrator, Photoshop)
  • Experience building sales funnels using tools such as ClickFunnels and Kajabi

Job Types: Fixed term contract, Full-time

Salary: $16.00-$20.00 per hour


  • Casual dress
  • Company events
  • Dental care
  • Flexible schedule
  • On-site gym
  • Paid time off
  • Wellness program
  • Work from home

Flexible Language Requirement:

  • French not required


  • Administrative: 1 year (required)

Work Location: Hybrid remote in Thornhill, ON

Apply Now